Terms & Privacy

LAST UPDATED 07.08.2026
Terms of ServicePrivacy Policy

Effective Date: July 8, 2026

1. Introduction

Welcome to EstimAIte ("EstimAIte," "we," "our," or "us"). EstimAIte is an AI-powered construction estimating platform owned and operated by Andrei Nefedev.

This Privacy Policy explains how we collect, use, disclose, store, and protect your information when you use our website, applications, APIs, and related services (collectively, the "Services").

By creating an account or using our Services, you agree to the collection and use of information as described in this Privacy Policy.

If you do not agree with this Privacy Policy, please do not use our Services.

2. Who We Are

Owner

Andrei Nefedev

EstimAIte is a software-as-a-service (SaaS) platform that helps contractors and construction professionals generate AI-assisted project estimates.

Questions regarding this Privacy Policy may be directed to:

Privacy Contact

Email: privacy@estimaite.app

Website: https://estimaite.app

3. Scope of This Privacy Policy

This Privacy Policy applies to:

  • estimaite.app
  • All EstimAIte web applications
  • Mobile applications (if offered)
  • APIs
  • Customer support
  • Any other services operated by EstimAIte

This Privacy Policy does not apply to third-party websites or services that maintain their own privacy policies.

4. Information We Collect

We collect information that you provide directly to us, information collected automatically, and information received from trusted third parties.

A. Account Information

When you create an account, we may collect:

  • Full name
  • Company name
  • Email address
  • Password (stored securely in hashed form)
  • Account preferences
  • Subscription information

If you sign in using Google Sign-In, we may receive:

  • Name
  • Email address
  • Google account identifier
  • Profile picture (if you choose to share it)

We never receive your Google password.

B. Project Information

When using EstimAIte, you may submit information including:

  • Project descriptions
  • Construction scope of work
  • Material lists
  • Labor information
  • Notes
  • Customer-entered prompts
  • Estimate preferences
  • Other information you voluntarily provide

This information is used solely to provide the requested Services.

C. AI Prompts

EstimAIte uses artificial intelligence to assist with estimate generation.

When you interact with AI features, we collect the prompts you submit.

These prompts are processed in order to generate responses and improve your experience while using the Services.

At this time, EstimAIte transmits text prompts only to our AI service provider.

Uploaded files, photographs, blueprints, drawings, and other project documents are not transmitted to our AI provider unless we introduce such functionality in the future and update this Privacy Policy accordingly.

D. Payment Information

Subscription payments are securely processed by Stripe.

EstimAIte does not store your complete credit card number, security code (CVV), or other sensitive payment credentials.

Payment information is collected and processed directly by Stripe in accordance with Stripe's Privacy Policy.

We may receive limited payment-related information such as:

  • Payment status
  • Subscription plan
  • Billing country
  • Invoice identifiers
  • Transaction history

E. Communications

If you contact us, we may collect:

  • Emails
  • Support requests
  • Feature requests
  • Bug reports
  • Feedback
  • Survey responses

We may retain communications for customer support, security, legal compliance, and product improvement.

F. Automatically Collected Information

When you access the Services, we automatically collect certain technical information, including:

  • IP address
  • Browser type
  • Device type
  • Operating system
  • Language preferences
  • Time zone
  • Referring website
  • Pages visited
  • Session duration
  • Clickstream data
  • Crash reports
  • Error logs
  • Approximate geographic region

This information helps us improve reliability, security, and performance.

G. Analytics Information

We may use analytics providers, including:

  • Google Analytics
  • PostHog
  • Mixpanel

These providers help us understand how users interact with EstimAIte.

Examples of information collected include:

  • Feature usage
  • Session activity
  • Device information
  • Browser information
  • Page views
  • User flows
  • Performance metrics
  • Error reports

Analytics information is generally aggregated or pseudonymized where practical.

H. Cookies and Similar Technologies

EstimAIte uses cookies and similar technologies to:

  • Keep you signed in
  • Remember preferences
  • Maintain security
  • Measure traffic
  • Improve performance
  • Understand product usage
  • Prevent fraud

You may disable cookies through your browser settings. Some features may not function correctly if cookies are disabled.

5. How We Use Your Information

We use information we collect to:

  • Create and manage user accounts
  • Authenticate users
  • Process subscriptions
  • Provide AI-generated estimates
  • Respond to customer support requests
  • Improve the Services
  • Personalize user experiences
  • Monitor service performance
  • Detect fraud and abuse
  • Maintain platform security
  • Comply with legal obligations
  • Enforce our Terms of Service
  • Communicate product updates
  • Send transactional emails
  • Respond to legal requests

We do not sell your personal information.

6. AI Processing

EstimAIte incorporates artificial intelligence to assist users with generating construction estimates and related content.

When you submit a prompt, the prompt is transmitted to Anthropic through its commercial API solely for the purpose of generating a response.

At this time:

  • Only user-entered text prompts are transmitted to Anthropic.
  • Uploaded images, plans, blueprints, and documents are not transmitted to Anthropic.
  • AI responses are generated automatically and may contain inaccuracies.
  • Users remain responsible for reviewing estimates before relying on them for bids, contracts, purchasing decisions, or project planning.

AI-generated estimates are intended as informational assistance and should not replace professional judgment.

7. AI Training

EstimAIte does not use customer prompts, project information, or account information to train its own artificial intelligence models.

Anthropic processes prompts solely to provide AI functionality through its API services.

If EstimAIte's AI data practices materially change in the future, we will update this Privacy Policy before implementing those changes.

8. How We Share Information

EstimAIte does not sell your Personal Information.

We may share information only in the circumstances described below.

A. Service Providers

We work with trusted third-party service providers that perform services on our behalf. These providers may process information only as necessary to perform their services for EstimAIte.

Examples include providers that assist with:

  • Cloud hosting and infrastructure
  • Payment processing
  • User authentication
  • Analytics
  • Customer support
  • Email delivery
  • Error monitoring
  • Security monitoring
  • Artificial intelligence services

These providers are contractually obligated to protect your information and may not use it for purposes unrelated to providing services to EstimAIte.

B. AI Service Provider

EstimAIte uses Anthropic's commercial API to generate AI-assisted responses.

When you submit a prompt using AI features, the text of your prompt is transmitted to Anthropic solely to generate the requested response.

As of the Effective Date of this Privacy Policy:

  • Only text prompts are transmitted.
  • Uploaded files, photographs, drawings, plans, and other project documents are not transmitted to Anthropic.
  • We encourage users not to include highly sensitive personal information in AI prompts unless necessary for the requested service.

C. Payment Processing

Payments are processed by Stripe.

Stripe independently collects and processes payment information in accordance with its own privacy practices.

EstimAIte does not receive or store complete payment card numbers or security codes.

D. Authentication Providers

If you choose to sign in using Google Sign-In, Google authenticates your identity.

EstimAIte receives only the account information you authorize Google to share.

E. Analytics Providers

We may share limited technical information with analytics providers to understand product usage and improve our Services.

Analytics providers may include:

  • Google Analytics
  • PostHog
  • Mixpanel

These providers may use cookies, identifiers, or similar technologies consistent with their own privacy policies.

F. Legal Compliance

We may disclose information if we believe disclosure is necessary to:

  • Comply with applicable law
  • Respond to lawful legal requests
  • Enforce our Terms of Service
  • Protect our legal rights
  • Protect the safety of our users
  • Detect or investigate fraud
  • Prevent security incidents
  • Protect the integrity of our Services

G. Business Transfers

If EstimAIte is involved in a merger, acquisition, financing, reorganization, sale of assets, or bankruptcy proceeding, user information may be transferred as part of that transaction.

If required by applicable law, users will be notified of material changes affecting their information.

9. Data Retention

We retain Personal Information only as long as reasonably necessary to:

  • Provide the Services
  • Maintain user accounts
  • Process subscriptions
  • Resolve disputes
  • Comply with legal obligations
  • Enforce our agreements
  • Protect against fraud and abuse

Retention periods may vary depending on the type of information.

Examples include:

  • Account information while your account remains active.
  • Billing records as required by applicable tax and accounting laws.
  • Support communications for customer service and security purposes.
  • System logs for security monitoring and troubleshooting.

When information is no longer required, we will delete or anonymize it where reasonably practicable.

10. Account Deletion

You may request deletion of your EstimAIte account at any time.

Upon receiving a verified deletion request, we will delete or anonymize your Personal Information unless we are legally required or otherwise permitted to retain certain information.

Examples of information that may be retained include:

  • Financial records required for tax compliance
  • Fraud prevention records
  • Security logs
  • Information necessary to resolve disputes
  • Information required by applicable law

Deletion of your account may permanently remove access to projects, estimates, and other content associated with your account.

11. Data Security

We implement reasonable administrative, technical, and organizational safeguards designed to protect your information.

Security measures may include:

  • Encryption of data in transit using TLS
  • Encryption of stored data where supported
  • Secure authentication
  • Password hashing
  • Access controls
  • Role-based permissions
  • Security monitoring
  • Regular software updates
  • Logging of security events

Despite these safeguards, no method of transmitting or storing information over the Internet is completely secure.

Accordingly, we cannot guarantee absolute security.

12. Cookies and Similar Technologies

EstimAIte uses cookies, local storage, and similar technologies to operate and improve the Services.

These technologies may be used for:

  • User authentication
  • Maintaining sessions
  • Remembering preferences
  • Preventing fraud
  • Measuring traffic
  • Understanding feature usage
  • Improving product performance

Most web browsers allow you to manage cookie preferences.

Disabling cookies may affect certain functionality of the Services.

13. Marketing Communications

We may send transactional emails related to:

  • Account verification
  • Password resets
  • Billing
  • Security notifications
  • Subscription management
  • Service announcements

With your consent where required by law, we may also send newsletters, product announcements, educational materials, or promotional communications.

You may unsubscribe from marketing communications at any time by using the unsubscribe link contained in the email or by contacting us directly.

Please note that you may continue to receive essential transactional communications regarding your account.

14. Third-Party Websites

Our Services may contain links to websites, applications, or services operated by third parties.

We are not responsible for the privacy practices or content of those third parties.

We encourage users to review the privacy policies of any third-party websites they visit before providing personal information.

15. Data Accuracy

You are responsible for ensuring that the information associated with your account remains accurate and current.

You may update your account information through your account settings or by contacting us.

Maintaining accurate information helps us provide reliable Services and communicate with you regarding your account.

16. Your U.S. Privacy Rights

Depending on where you live, you may have privacy rights under applicable U.S. federal and state laws, including the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), and similar laws enacted in other states.

Where applicable, you may have the right to:

  • Know the categories of Personal Information we collect.
  • Know the sources from which Personal Information is collected.
  • Know the purposes for which Personal Information is used.
  • Know the categories of third parties with whom Personal Information is shared.
  • Access the Personal Information we maintain about you.
  • Correct inaccurate Personal Information.
  • Request deletion of your Personal Information, subject to legal exceptions.
  • Obtain a portable copy of certain Personal Information.
  • Limit the use of certain sensitive Personal Information where required by law.
  • Opt out of certain types of targeted advertising or profiling where applicable.
  • Appeal a decision regarding a privacy rights request where required by applicable law.
  • Not be discriminated against for exercising your privacy rights.

EstimAIte does not sell Personal Information.

EstimAIte does not knowingly share Personal Information for cross-context behavioral advertising as those terms are defined under applicable privacy laws.

To exercise your privacy rights, please contact us using the information provided in the "Contact Us" section below.

Before processing certain requests, we may need to verify your identity to protect the security of your information.

17. California Privacy Notice

If you are a California resident, you may request information regarding:

  • The categories of Personal Information collected.
  • The categories of sources from which Personal Information was collected.
  • The business or commercial purposes for collecting or disclosing Personal Information.
  • The categories of third parties to whom Personal Information has been disclosed.
  • The specific pieces of Personal Information collected about you.

California residents also have the right to request correction or deletion of certain Personal Information, subject to applicable legal exceptions.

We will not discriminate against you for exercising your rights under California law.

Authorized agents may submit requests on behalf of California residents where permitted by law. We may request documentation verifying the agent's authority and your identity before fulfilling the request.

18. Residents of Other U.S. States

Residents of states with applicable consumer privacy laws may have similar rights regarding access, correction, deletion, portability, and appeals.

Where required by applicable law, EstimAIte will honor those rights and provide a process for submitting requests.

As privacy laws continue to evolve, we may update this Privacy Policy to reflect new legal requirements.

19. Children's Privacy

EstimAIte is intended for use by businesses and adults.

Our Services are not directed to children under the age of 13, and we do not knowingly collect Personal Information from children under 13.

If we become aware that we have collected Personal Information from a child under 13 without appropriate consent, we will take reasonable steps to delete that information promptly.

Parents or guardians who believe their child has provided Personal Information may contact us using the information below.

20. International Users

EstimAIte is operated from the United States.

If you access the Services from outside the United States, you understand that your information may be transferred to, processed, and stored in the United States or other countries where our service providers operate.

By using the Services, you consent to these transfers where permitted by applicable law.

21. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • Changes to our Services
  • New features
  • Changes in applicable law
  • Improvements to our privacy practices
  • Changes to our service providers

When material changes are made, we will update the Effective Date shown at the beginning of this Privacy Policy.

Where required by law, we may also notify users through email, an in-application notice, or another reasonable method.

Your continued use of the Services after changes become effective constitutes acceptance of the revised Privacy Policy.

22. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us.

EstimAIte

Owner: Andrei Nefedev

Email: privacy@estimaite.app

Website: https://estimaite.app

If you submit a privacy request, we may ask for additional information to verify your identity before processing the request.

23. Governing Law

This Privacy Policy shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of law principles, except where applicable law requires otherwise.

24. Disclaimer

EstimAIte provides AI-assisted estimating tools designed to help construction professionals prepare estimates more efficiently.

Artificial intelligence may generate inaccurate, incomplete, or outdated information.

Users are solely responsible for reviewing, validating, and approving all estimates, calculations, pricing, material quantities, labor assumptions, and other outputs before relying on them for business decisions, proposals, contracts, purchases, or construction projects.

Nothing in this Privacy Policy modifies or limits any disclaimers, warranties, or limitations of liability contained in EstimAIte's Terms of Service.

25. Effective Date

This Privacy Policy is effective as of July 8, 2026.